FULLERTON RADIO CLUB BY-LAWS
ARTICLE I. – NAME, LOCATION, AND OBJECTIVES
Section 1. The name of this organization shall be “Fullerton Radio Club.”
Section 2. Fullerton Radio Club is registered with the State of California, Secretary of State, as a Domestic Nonprofit Corporation.
Section 3. The headquarters of the organization shall be in the city of Fullerton, and regular meetings shall be held in Orange County, California.
Section 4. The objectives of the organization shall be:
(1) To further the interest of amateur radio in the general community,
(2) To maintain a well organized group of amateur radio operators for the purpose of providing communications in case of emergency or disaster,
(3) To advance the understanding of radio theory and practice, and to provide dissemination and discussion of information to advance individual efficiency in the construction and operation of equipment used for amateur radio communications,
(4) To secure for ourselves the association of persons commonly interested in amateur radio and
(5) To affiliate or cooperate with selected individuals, groups, firms, organizations, or corporations for the furtherance of the foregoing objectives.
ARTICLE II. – MEMBERSHIP
Section 1. Membership shall be open to all persons who are licensed amateur radio operators, persons who desire to become licensed amateur radio operators, or persons who are otherwise interested in radio communications.
Section 2. Any person meeting the requirements of Article II, Section 1, shall be eligible for membership and may become a member by application in writing, and payment of dues, to the Membership Chairman of the Fullerton Radio Club.
Section 3. The Board of Directors may recognize and reward a long-standing member who has contributed significantly to the club as a Life Member, exempt from payment of dues, and having all the privileges of regular members, subject to approval by a quorum at a regular club meeting.
ARTICLE III. – DUES
Section 1. Dues shall be collected yearly, with renewals due in January. Dues become delinquent at the end of March. The amount of dues shall be determined by the Board of Directors and approved by a simple majority of members in attendance at a regular Club meeting.
ARTICLE IV. – OFFICERS AND BOARD OF DIRECTORS
Section 1. The officers of the Fullerton Radio Club shall be a President, a Vice President, a Secretary, and a Treasurer. These officers, plus a minimum of one elected member at large, shall constitute the Board of Directors.
Section 2. The President shall preside at all meetings of the Club. The President shall call special Club meetings as needed, appoint chairpersons of standing and special committees, and shall serve as chairperson of the Board of Directors.
Section 3. In the absence of the President the Vice President shall assume all duties of the President.
Section 4. The Secretary shall record minutes of the proceedings of the Board of Directors’ meetings, and records of other club functions. The Secretary may delegate one or more members for maintenance of archived Club documents, subject to approval of the Board.
Section 5. The Treasurer shall collect and disperse funds as authorized by the Board of Directors, shall keep an accurate record of all receipts and expenditures, and shall provide to the Board of Directors a monthly statement of funds present and of fund dispersals. The Treasurer shall maintain a list of all paid members.
The Treasurer is responsible for the submission of all necessary Federal and State documents as required for tax exempt organizations.
Section 6. The Board of Directors shall meet monthly or as called by the President, and shall be responsible for conducting the business of the Club. A quorum for a meeting of the Board of Directors shall consists of three members of the Board of Directors, and include a minimum of one elected officer.
ARTICLE V – COMMITTEES
Section 1. The Vice President shall serve as Program Manager, and shall be responsible for the procurement of speakers or other program material for the monthly meetings.
Section 2. There shall be a Membership Chairman responsible for receiving applications for new membership, membership renewal, maintaining the membership roster, and providing an appropriate list of members for distribution of the newsletter. The distribution list may include selected non-members as designated by the Board.
The Membership Chairman may appoint another Club member to assist with the maintenance of a roster of Club members and other member related data.
Section 3. The President may appoint other committees, as may be required, with approval of the Board of Directors.
ARTICLE VI – MEETINGS
Section 1. Regular Club meetings shall be held one evening per month at a place, time, and date determined by the Board of Directors and approved by the membership.
Section 2. The President or Board of Directors may call special meetings or cancel regular meetings.
Section 3. The Secretary shall, under the direction of the President, send notice of special Club meetings to all members at least five days in advance of the meeting.
Section 4. A quorum for action decisions at regular or special club meetings shall consist of 20 percent of total of all paid and Life members of the club.
ARTICLE VII – ELECTIONS
Section 1. The President shall appoint a nominating committee at the September regular club meeting. This committee may consist of one or more members. The nominating committee, acting anonymously, shall nominate one member for each office provided for in the by-laws and for at least one member as a Member at Large. Nominations are subject to approval by the candidate. The nominations made by the nominating committee will be presented to the club by the President at the October regular club meeting. These nominations will be accepted only if seconded from the floor at the October regular meeting and approved by a quorum.
If members volunteer to serve as candidates for all offices and at least one Member at Large, the board may dispense with the need for a nominating committee.
Section 2. Additional nominations shall be called for from the floor at the October regular Club meeting, and are subject to approval of the candidate.
Section 3. Additional nominations may be made prior to the election. Election of officers and Members at Large shall be held at the November regular club meeting.
Sections 4. Elected officers and Members at Large shall be installed at the December regular club meeting and shall serve for a period of one year.
Section 5. Should a vacancy occur in any office, the Board of Directors shall appoint a member of the Club to fill the unexpended term.
Section 6. No member shall be eligible for election to more than one office at any one time. The President may serve a maximum of two consecutive terms in office. A member who has served as Club President may be eligible for reelection to the office of Club President after one year hiatus.
ARTICLE VIII – ORDER OF BUSINESS AND AUTHORITY
Section 1. The business transacted at regular Club meetings shall include: reading of the minutes of the Board of Directors (optional unless requested by a majority of members present), reports of officers and committees, unfinished business, and new business. Nominations and elections shall be transacted as described an Article VII.
Section 2. Program material may be presented before, in-between, or following the transaction of business.
Section 3. Roberts Rules of Order (Revised Edition) shall be the parliamentary authority of all matters not otherwise covered by these by-laws.
ARTICLE IX – AMENDMENTS AND APPROVAL
Section 1. These by-laws may be amended as necessary. Proposed by-law revisions shall be provided to all members for review at least two weeks before voting for approval. Approval shall require an affirmative vote of not less than two-thirds of the members voting at a regular or special Club meeting, provided that a quorum is present.
Amended, April 3, 2019. Approved, May 15, 2019.